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Employment & Recruitment

Employing for the first time

As an employer you’ll have to ensure your employees pay the correct tax and National Insurance Contributions (NICs) using the PAYE (Pay As You Earn) system.

You will also have to make your own payment of Employers National Insurance Contributions, an additional cost for every employee you take on which should be included in your budget. Before you start looking for a new employee, it’s worth considering what it is that you need.  Do you need a full time worker or could a freelance consultant or temporary worker meet your requirements?  What is it that you want the person to do and what skills will they need?

Your legal obligations as an employer include:

  • Registering with HM Revenue & Customs (HMRC);
  • Operating a PAYE (Pay As You Earn) system to deduct tax and national insurance from your employees wages, and paying employers national insurance.  Alternatively you may choose to pay an agent e.g. an accountant or payroll service company to do this for you;
  • Providing your employee with a Written Statement of Employment (an employment contract);
  • Paying your employee correctly i.e. no less than the National Minimum Wage;
  • Providing your employee with payslips detailing the correct information;
  • Understanding sickness, maternity and paternity pay, Working Time regulations and annual leave entitlement; and
  • You may also need to write employment policies so that you and your employees are clear about how your business operates

Recruitment

Attracting, selecting and appointing suitable candidates to your business is an important step in growing your business.  Before you advertise, it pays to spend some time defining the job requirements by developing a job description and person specification so you can get the ‘right’ person for the job in terms of qualifications, experience, skills, etc.

Once the ‘right’ person has joined your business you should consider providing an induction, to help the new employee understand what is required of them and what you want them to do.

You can undertake the recruitment yourself or you can choose to pay a commercial recruitment agency to do it for you.  Alternatively you could pay an employment agency to provide you with someone for a period of time without having to employ them directly through your own business.

Job Centre Plus offer a free recruitment service for businesses, so that they can help those currently out of work find a job.

You might also consider choosing individuals for unpaid positions, such as voluntary roles or work experience.